Blaenau Gwent Scouts

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Activity Notification Form

Please complete this form for any activity away from your usual meeting place and submit with a minimum of 7 days, best practice 14 days. Approval MUST be received before event can take place, it is the responsibility of the leader submitting this form to ensure they have received approval.

Risk assessments can be uploaded with the form, route plans or other supporting evidence can be forwarded to activity.approval@bgscouts.org.uk for approval after submitting this form.

The event must not go ahead until the District Lead Volunteer (or their nominee) has confirmed their approval.

    Scout Unit Details

    Scout Unit(s)

    Activity Details

    Please ensure you have referred to POR Chapter 9

    Please state the approximate number of young people and adults attending the activity

    Permit Holder/Qualified Leader

    Please provide details of the permit holder or qualified person you are using for this activity (if required)

    In Touch

    Risk Assessment

    Please upload your risk assessment (pdf / Word file)

    I confirm the written risk assessment for this Activity has been shared with the responsible Lead Volunteer or Team Leader (or their nominee).

    I confirm that the risks and control measures will be communicated to all adults and young people involved in the event, in an appropriate manner.

    Contingency Plans

    I confirm that if the planned activities cannot take place during this event, the leadership team have considered alternatives and they will be carried out as per the local approval process

    Lead Volunteer/Team Leader Awareness

    I can confirm that my Group Lead Volunteer / 14-24 Team Leader is aware of the activity